Groups offer a convenient way to organize group bookings. In addition to keeping all the reservations for a group in one place, the Groups lets you take deposits and/or payments from individuals or from the group as a whole. The following steps review how to create a group reservation in the Hotelinco PMS.
This function is started from the menu (Groups -> New Group).
STEP 1: Enter general group data & reservation details
Start with entering the Arrival and Departure dates of the group first, then selecting the Rate, Market Code, Source Code and entering the Name of the Group.
Want to create Group Booking Folio/ Proforma?
You can simply check the box Create Pay Master from the General Group Data screen of the reservation to create a new Group Booking Folio or Proforma or alternatively create one from Group Reservation screen once the group booking is already created.
To proceed to step 2, click on "Next" button below. STEP 2: Define number of rooms, number of adults and possibly number of children as well.
STEP 3: Define rooming list, if available.
Many times a group will provide you with a list of all the guests that will require reservations.
Click on Replace button to enter Guest Name. This opens "Search Profile". In case of return guests you can simply open existing guest profiles or add a new one.
When you define the rooming list, simply click on "Create reservations" button. You are then notified by the system that the group reservation has been created. Once the group is created you can then find it on the Calendar or under Groups -> Search Group.
Click on Reservations button to open Group Reservations screen.
Here you can review or edit group reservations in more details.
